Key Insight
The #1 mistake in office IT relocation is ordering connectivity too late. Leased lines have 30–90 day lead times. Order the day you sign your lease.
— Free Resource · 50+ Point Checklist for Small UK OfficesOFFICE IT RELOCATION
OFFICE IT RELOCATION
CHECKLIST
A comprehensive, phase-by-phase checklist for planning and executing an office IT relocation in the UK. Used by IT managers and businesses relocating to new premises. Covers everything from connectivity ordering 12 weeks out to post-move address updates.
— Avoid These
6 most common office IT relocation mistakes
Ordering connectivity too late
Order leased lines the day you sign your lease. 30–90 day lead times are non-negotiable.
Cabling after furniture is installed
Structural cabling must go in before the fit-out. Post-fit-out cabling costs 3–4x more.
Moving servers without backups
Verify test restores before any server is unplugged. Hardware fails during moves.
No out-of-hours scheduling
Physical IT moves should happen overnight or weekends — never during business hours.
Leaving data on old equipment
NCSC-certified data destruction is legally required. Document the entire ITAD process.
Forgetting address updates
Google Business Profile, website, Companies House, HMRC — update all within 48 hours of moving.
— Phase-by-Phase ChecklistComplete office IT relocation
Complete office IT relocation
checklist
12+ Weeks Before Move
Appoint an IT project manager (internal or outsourced)
Conduct full IT infrastructure audit at current premises
Survey new premises for power, cooling, and space requirements
Identify server room / comms room location at new site
Order leased line or dedicated broadband connectivity (30–90 day lead times)
Design network architecture for new premises
Brief fit-out contractor on IT cabling requirements before work starts
Agree structured cabling specification (Cat6/Cat6a, fibre backbone)
Obtain building access and freight lift schedules
8–12 Weeks Before Move
Confirm connectivity order is placed and lead time confirmed
Finalise structured cabling layout and patch panel design
Cabling installation begins at new premises (pre-fit-out)
Confirm new server room / cabinet locations
Order new network equipment (switches, firewalls, APs) for pre-configuration
Plan VoIP and phone system migration with telecoms provider
Identify all redundant IT equipment for ITAD
Create detailed asset register of all equipment to be moved
Notify ISPs, cloud providers, and SaaS vendors of address change
4–8 Weeks Before Move
Pre-configure all new network equipment off-site
Test 4G/5G backup connectivity for moving day
Complete structured cabling installation and test all drops
Set up server room at new premises (power, cooling, racks)
Plan physical move schedule — department by department
Label all hardware, cables, and equipment for move
Schedule moving day — ideally Friday night to Sunday
Brief all staff on move timelines and new desk assignments
Confirm ITAD collection booking for redundant equipment
1–2 Weeks Before Move
Full backup of all servers, NAS, and critical data
Verify backups with test restores
Test all connectivity at new site — upload/download speeds confirmed
Test VoIP and phone systems at new premises
Pre-install any rack-mounted equipment at new premises
Confirm freight lift and building access for moving day
Distribute new premises access passes and alarm codes to IT team
Prepare 4G/5G backup devices for moving day
Moving Day
Shut down all servers and network equipment in correct sequence
Disconnect and label all server cables before removal
Pack servers in anti-static packaging with climate protection
Transport servers separately from general IT equipment
Reinstall and power up servers in correct sequence at new site
Test all network connectivity, internet, and VoIP
Activate 4G/5G backup if ISP connectivity has issues
Reconnect and test all workstations and peripherals
Verify all cloud services, VPN, and Microsoft 365 / Google Workspace accessible
Collect redundant equipment from old premises for ITAD
Post-Move (Week 1)
Full systems health check — all servers, network, and connectivity
Confirm all users can access all systems and applications
Test all printers, scanners, and shared devices
Update IP address documentation and network diagrams
Notify all clients, suppliers, and contacts of new address
Update Google Business Profile, website, and LinkedIn with new address
Confirm ITAD certificates received for all disposed equipment
Log any issues identified during move for 30-day follow-up
— Want Us to Handle It?Let Coreitech manage your
Let Coreitech manage your
entire IT relocation
Rather than managing this checklist yourself, Coreitech handles every item — from connectivity ordering and structured cabling to server migration and ITAD. One project manager. One fixed price. Zero downtime.
What Coreitech Handles
Pre-move site assessment (free)
Connectivity ordering & coordination
Structured cabling installation
Server relocation & testing
Workstation setup at new premises
VoIP reconfiguration
4G/5G backup on moving day
NCSC-certified ITAD
Post-move health check
Free Fixed-Price Quote
Get your office it relocation quote
within 5 working days
Tell us your move date and user count. We'll book a free site assessment at both premises and deliver a fixed-price quote — no day rates, no hidden charges, no obligation.
Free site assessment at both premises
Fixed-price quote — no surprises
Connectivity ordered from day one
UK-based engineers
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